1. Introduction

Learnatic Academy is committed to protecting the privacy, confidentiality, and security of the information entrusted to us by our students, applicants, visitors, and users of our educational services.

This Privacy Policy explains how Learnatic Academy collects, stores, uses, processes, and protects personal information obtained through its official website, Student Portal, learning platforms, communication systems, and related services.

As an internationally recognized educational institution and an Approved CPD Provider, Learnatic Academy recognizes the importance of maintaining responsible data practices and ensuring that student information is handled with transparency and integrity.

The Academy is committed to implementing appropriate administrative, technical, and organizational safeguards to protect personal information against unauthorized access, misuse, disclosure, alteration, or destruction.

By accessing Learnatic Academy’s website, creating an account, enrolling in a program, or using any of the Academy’s services, users acknowledge and agree to the practices described in this Privacy Policy.

2. Scope of This Privacy Policy

This Privacy Policy applies to all users, students, applicants, visitors, instructors, and individuals who interact with Learnatic Academy through its official platforms and services.

This Policy governs the collection, use, storage, processing, and protection of information obtained through:

• The official Learnatic Academy website;
• Student Portal and user accounts;
• Course enrollment systems;
• Learning management systems;
• Scholarship and internship applications;
• Assessment and examination systems;
• Communication channels and support services;
• Certification and verification services; and
• Any other digital services operated by Learnatic Academy.

This Privacy Policy applies regardless of the user’s geographical location and covers both domestic and international students.

However, this Policy does not apply to third-party websites, external platforms, or services that are not owned or controlled by Learnatic Academy.

3. Information We Collect

Learnatic Academy collects information necessary for academic administration, student support, certification processes, and the effective delivery of educational services.

Information collected by the Academy may include personal information, academic information, profile information, communication records, and other information voluntarily provided by users.

The information collected depends upon the services used, the programs enrolled in, and the information voluntarily submitted by students through their accounts and official forms.

Learnatic Academy only collects information reasonably required for legitimate educational and administrative purposes.

4. Personal Information Provided by Students

Students may voluntarily provide personal information when creating accounts, completing profiles, applying for programs, requesting certifications, or using Academy services.

Information provided by students may include:

• Full legal name;
• Email address;
• Phone number;
• Profile photograph;
• Biography or personal description;
• Skills and occupation information;
• Educational and qualification background;
• Program eligibility information;
• Date of birth (where required);
• National Identity Card (CNIC) number or equivalent identification information when necessary for diploma or certification purposes.

Students may also optionally provide links to external profiles and professional platforms, including:

• Facebook;
• X (formerly Twitter);
• LinkedIn;
• GitHub;
• Personal websites or portfolios.

Such social media information is entirely optional and is collected only when voluntarily added by the student.

Learnatic Academy collects this information solely for academic administration, profile management, eligibility verification, certification procedures, and improving the student experience.

5. Automatically Collected Information

Certain information may be collected automatically when users access Learnatic Academy’s website, Student Portal, or digital systems.

Automatically collected information may include:

• Device information;
• Browser type and version;
• Operating system information;
• IP address;
• Login activity records;
• Date and time of access;
• Pages visited and platform interactions;
• Session information;
• Security and authentication logs; and
• Technical information required for system functionality and protection.

This information is collected through automated technologies and system processes to:

• Maintain platform security;
• Prevent unauthorized access;
• Improve website performance;
• Diagnose technical issues;
• Monitor system integrity;
• Protect user accounts; and
• Enhance the overall learning experience.

Automatically collected information is used for operational and security purposes and is not sold or used for unrelated commercial activities.

6. Academic Records and Student Data

Learnatic Academy maintains academic records and student-related information for educational, administrative, certification, and quality assurance purposes.

Student academic records may include:

• Program enrollment information;
• Course progress and completion status;
• Attendance records;
• Assignment submissions;
• Quiz and examination results;
• Grades and transcripts;
• Scholarship and internship records;
• Certification and diploma information;
• Academic feedback and performance reports.

Such records are securely maintained by the Academy and may be retained for future verification, transcript issuance, credential authentication, and institutional record-keeping purposes.

Academic records are considered confidential and are accessible only to authorized personnel, instructors, examiners, and administrative departments with legitimate academic responsibilities.

Where required, academic information may also be shared with the Academy’s accreditation, recognition, or certification partners for verification and quality assurance purposes.

Learnatic Academy does not sell academic records or disclose student information for commercial purposes.

7. Account Registration Information

In order to access Learnatic Academy’s services, users are required to create an account through the official website or approved registration methods.

During registration, users may provide information including:

• Full legal name;
• Email address;
• Account credentials;
• Profile information; and
• Other information voluntarily submitted by the user.

Students are responsible for ensuring that all information provided during registration is accurate, complete, and up to date.

Information associated with user accounts may be used for:

• Identity verification;
• Account management;
• Student support services;
• Program enrollment;
• Communication purposes;
• Security monitoring; and
• Access control.

Learnatic Academy reserves the right to verify account information and may request additional information where necessary for academic or administrative purposes.

Users are responsible for maintaining the confidentiality of their login credentials and for all activities conducted through their accounts.

8. Payment Information

Learnatic Academy is committed to maintaining secure payment procedures for students and users.

For payments processed directly through the Academy’s website, transactions are handled through secure third-party payment gateways. Sensitive payment information, including card details and banking credentials, is processed by the respective payment service providers and is not stored by Learnatic Academy.

When students enroll through official helplines or administrative channels, payments may be made through authorized bank transfers or other approved payment methods. In such cases, students may be required to provide proof of payment or transaction receipts solely for payment verification purposes.

Learnatic Academy may maintain limited payment-related records, including:

• Payment status;
• Invoice information;
• Transaction references;
• Enrollment receipts; and
• Administrative payment records.

The Academy does not collect, store, sell, or commercially exploit sensitive banking information belonging to students.

All payment information is handled in accordance with applicable security practices and operational requirements.

9. Communication Data

Learnatic Academy may collect and maintain records of communications exchanged between students and the Academy for support, administrative, and educational purposes.

Communication data may include:

• Emails and email correspondence;
• Support requests and inquiries;
• Helpdesk conversations;
• Student feedback;
• Announcements and notifications;
• Responses from instructors or staff members;
• Academic guidance communications; and
• Other interactions conducted through official communication channels.

Communication records may be retained to:

• Improve student support services;
• Resolve disputes and complaints;
• Maintain service quality;
• Verify previous communications; and
• Ensure effective administration of educational services.

Learnatic Academy treats communication records confidentially and does not disclose such information except where required for legitimate academic, operational, or legal purposes.

10. Cookies and Tracking Technologies

Learnatic Academy may use cookies, session technologies, and similar tracking mechanisms to enhance the functionality, security, and performance of its website and digital platforms.

These technologies may be used to:

• Maintain user sessions;
• Improve website performance;
• Remember user preferences;
• Facilitate secure login processes;
• Analyze website usage patterns;
• Detect unauthorized activities; and
• Enhance the overall user experience.

Cookies do not generally contain sensitive personal information and are used primarily for technical and operational purposes.

Users may manage or disable cookies through their browser settings; however, certain features and functionalities of the Academy’s website may not operate properly if cookies are disabled.

Learnatic Academy does not use cookies for the purpose of selling personal information or conducting unrelated commercial profiling activities.

11. How We Use Student Information

Learnatic Academy uses student information solely for legitimate educational, administrative, operational, and security purposes.

Student information may be used to:

• Create and manage student accounts;
• Facilitate program enrollment and course access;
• Verify student identity and eligibility;
• Deliver educational content and learning resources;
• Monitor academic progress and participation;
• Conduct examinations, assessments, and grading procedures;
• Process certifications, transcripts, and diploma issuance;
• Administer scholarships and internship programs;
• Provide student support and respond to inquiries;
• Send important announcements and notifications;
• Improve academic services and user experience;
• Maintain platform security and prevent unauthorized access;
• Comply with legal, regulatory, accreditation, and quality assurance requirements.

Learnatic Academy uses student information only to the extent reasonably necessary for the effective delivery of its educational services.

The Academy does not sell, rent, or commercially exploit student information for unrelated business activities.

12. Purpose of Data Collection

Learnatic Academy collects information for specific and legitimate purposes directly related to the operation of the Academy and the delivery of educational services.

The purposes of data collection may include:

• Academic administration;
• Student identity verification;
• Eligibility assessment for programs;
• Course management and enrollment procedures;
• Performance monitoring and progress evaluation;
• Examination and assessment administration;
• Scholarship and internship processing;
• Certification and credential verification;
• Technical support and customer service;
• Security monitoring and fraud prevention;
• Improvement of educational systems and learning experiences;
• Compliance with accreditation and recognition requirements; and
• Fulfillment of legal and regulatory obligations.

Information collected by Learnatic Academy is limited to what is reasonably required for these purposes.

The Academy is committed to maintaining transparency regarding the reasons for collecting and processing student information.

13. Data Storage and Security

Learnatic Academy implements appropriate technical, administrative, and organizational measures to maintain the security and integrity of student information.

Student data is stored using secure systems and protected against unauthorized access, misuse, alteration, disclosure, or destruction.

Security measures employed by the Academy may include:

• Secure servers and protected databases;
• Access control mechanisms;
• Authentication and account protection systems;
• Firewall and security monitoring technologies;
• Backup and recovery procedures;
• Activity logging and security audits; and
• Restricted access for authorized personnel only.

Learnatic Academy continuously works to improve its security infrastructure in order to safeguard the confidentiality and integrity of student information.

Although reasonable efforts are made to maintain strong security standards, no electronic system can guarantee absolute security. Therefore, users are encouraged to maintain the confidentiality of their account credentials and follow good cybersecurity practices.

14. Protection of Student Information

Protecting student privacy is one of Learnatic Academy’s highest priorities.

The Academy takes reasonable precautions to ensure that personal information remains confidential and is accessed only by individuals with legitimate academic or administrative responsibilities.

Learnatic Academy:

• Does not sell student information;
• Does not engage in unauthorized data trading practices;
• Does not disclose information for unrelated commercial purposes;
• Restricts access to sensitive information;
• Monitors systems for potential security threats; and
• Applies appropriate safeguards to protect user privacy.

Student information may only be disclosed under the following circumstances:

• With the student’s consent;
• When required for certification or academic verification purposes;
• When requested by accreditation or recognition bodies for legitimate quality assurance purposes;
• When required by applicable laws, regulations, or legal authorities; or
• When necessary to protect the rights, safety, and integrity of Learnatic Academy and its community.

Learnatic Academy remains committed to maintaining responsible and ethical data protection practices.

15. Data Retention Policy

Learnatic Academy may retain student information and academic records for as long as reasonably necessary to fulfill educational, administrative, legal, verification, and operational purposes.

Information that may be retained includes:

• Student profiles and account records;
• Enrollment history;
• Academic records and transcripts;
• Examination results and grades;
• Certification and diploma records;
• Payment records and invoices;
• Communication records; and
• Credential verification information.

Certain academic records may be retained for extended periods to enable future verification of certificates, diplomas, transcripts, and educational achievements.

Learnatic Academy reserves the right to determine appropriate retention periods based on operational requirements, accreditation standards, legal obligations, and institutional needs.

Where information is no longer required, the Academy may securely archive, anonymize, or permanently delete such information in accordance with its internal policies and applicable regulations.

16. Sharing of Information with Accreditation and Recognition Bodies

Learnatic Academy may share limited academic and student-related information with its recognized accreditation, approval, and professional development partners where necessary for quality assurance, credential verification, certification processes, and compliance purposes.

As an internationally recognized educational institution and Approved CPD Provider, Learnatic Academy may cooperate with the following organizations:

• The CPD Group (United Kingdom);
• International CPD Standards Board (United Kingdom); and
• Online CPD Accreditation (Singapore).

Information shared with such organizations, where required, may include:

• Student names;
• Program completion records;
• Certification information;
• Academic records;
• Verification requests; and
• Other information necessary for legitimate academic and quality assurance purposes.

Learnatic Academy only shares information when reasonably necessary and does not disclose excessive or unrelated personal information.

Student information is never sold or disclosed for commercial purposes.

17. Third-Party Service Providers

Learnatic Academy may utilize reputable third-party service providers to support the operation, security, and delivery of its educational services.

Such service providers may assist in areas including:

• Website hosting and cloud infrastructure;
• Payment gateway and transaction processing services;
• Learning management systems;
• Email and communication platforms;
• Security and authentication services;
• Credential verification systems;
• Technical support and system maintenance; and
• Analytics and performance monitoring tools.

These third-party providers are granted access only to the information reasonably necessary for the performance of their services and are expected to maintain appropriate confidentiality and security standards.

Learnatic Academy does not authorize third-party providers to sell, misuse, or exploit student information for unrelated commercial activities.

Although Learnatic Academy carefully selects reliable service providers, the Academy shall not be responsible for service interruptions, technical failures, or events beyond its reasonable control arising from external systems.

18. International Data Transfers

As Learnatic Academy serves students from different countries and collaborates with international recognition bodies and service providers, certain information may be processed, stored, or transferred across international jurisdictions where necessary.

International transfers may occur for purposes including:

• Certification and credential verification;
• Cooperation with recognition and accreditation organizations;
• Cloud-based data storage;
• Technical support services; and
• Delivery of educational services to international students.

Learnatic Academy takes reasonable steps to ensure that international data transfers are conducted responsibly and in accordance with applicable privacy principles and security practices.

Regardless of where information is processed or stored, Learnatic Academy remains committed to protecting the confidentiality and security of student information.

19. Email Communications and Notifications

Learnatic Academy may communicate with students and users through email, Student Portal notifications, announcements, and other authorized communication channels.

Communications may include:

• Account verification emails;
• Enrollment confirmations;
• Payment receipts and invoices;
• Course-related announcements;
• Assignment feedback and grades;
• Examination schedules and notifications;
• Scholarship and internship announcements;
• Support responses and administrative communications;
• Certification and credential updates; and
• Important institutional notices.

Students are responsible for maintaining accurate email addresses and regularly reviewing their emails and Student Portal notifications.

Failure to read or respond to official communications shall not relieve students from their academic, financial, or administrative responsibilities.

Learnatic Academy does not send unsolicited commercial communications unrelated to its educational services and does not sell email addresses to third parties.

20. Data Correction and Update Requests

Learnatic Academy encourages students and users to maintain accurate and up-to-date information within their accounts.

Students may update certain profile information directly through their Student Portal. Where self-service updates are unavailable, students may contact the Academy through official communication channels to request corrections or updates to their personal information.

Information that may be updated includes:

• Full name corrections (where supported by valid documentation);
• Email address updates;
• Phone number changes;
• Profile photographs;
• Educational background information;
• Skills and occupation details; and
• Other profile-related information.

Learnatic Academy reserves the right to request supporting documents before processing certain changes in order to maintain the accuracy and integrity of academic records.

21. Children’s Privacy

Learnatic Academy is committed to protecting the privacy of all users, including younger learners.

The Academy does not knowingly collect sensitive personal information from children in violation of applicable laws and regulations.

Where minors or younger students participate in educational programs, information is collected solely for legitimate educational purposes and is handled with appropriate safeguards.

Parents, guardians, or responsible individuals are encouraged to supervise younger students when appropriate and to contact Learnatic Academy if they believe any information has been collected improperly.

Learnatic Academy reserves the right to remove or restrict accounts where necessary to protect the privacy and safety of younger users.

22. External Links and Third-Party Websites

Learnatic Academy’s website, learning materials, assignments, projects, or educational resources may occasionally contain links to external websites, software platforms, reference materials, demonstration projects, portfolios, or third-party resources.

These external resources are provided solely for educational and informational purposes.

Learnatic Academy does not own, operate, or control third-party websites and therefore cannot guarantee:

• Their availability;
• Their content accuracy;
• Their privacy practices;
• Their security standards; or
• Any products, services, or information provided by such external parties.

Users who visit third-party websites do so at their own discretion and are encouraged to review the privacy policies and terms of those external platforms independently.

Learnatic Academy shall not be responsible for any loss, damages, or consequences arising from the use of third-party websites or external resources.

23. Changes to Privacy Policy

Learnatic Academy reserves the right to modify, update, revise, or replace this Privacy Policy whenever necessary to reflect operational changes, legal requirements, technological developments, or improvements in privacy practices.

Updated versions of this Privacy Policy may be published through the Academy’s official website or communicated through other authorized channels.

Continued use of Learnatic Academy’s services after the publication of revised policies shall constitute acceptance of the updated Privacy Policy.

Students are encouraged to review this Privacy Policy periodically to remain informed about how their information is collected, used, and protected.

24. AI Monitoring and Automated Systems

Learnatic Academy utilizes automated technologies and intelligent monitoring systems to maintain academic standards, platform integrity, and the quality of educational services.

Certain systems may automatically monitor and analyze:

• Student activity and engagement;
• Course participation and progress;
• Assignment submissions;
• Examination behavior;
• Account security events; and
• Indicators of academic misconduct or suspicious activities.

During examinations and assessments, automated systems may identify unusual behavior, irregular activity patterns, or potential violations of institutional policies.

Where such systems detect suspected misconduct, cheating, or unauthorized activities, the relevant records may be flagged for review and may be treated as evidence for academic or administrative decisions.

Students acknowledge that automated monitoring systems are implemented to protect academic integrity and ensure fairness for all learners.

By using Learnatic Academy’s services, students consent to the operation of such monitoring technologies.

25. Learning Analytics and Student Performance Monitoring

Learnatic Academy employs learning analytics and automated tracking systems to evaluate student engagement, participation, and academic performance.

These systems may monitor:

• Course activity and progress;
• Attendance records;
• Assignment completion status;
• Quiz and examination performance;
• Student engagement levels;
• Academic participation; and
• General learning behavior.

Automated systems may generate reminders, notifications, emails, and warnings for students who become inactive or fail to meet academic expectations.

Such communications are intended to encourage academic participation and support student success.

The Academy may maintain performance records and activity histories to facilitate academic advising, scholarship administration, internship eligibility, certification processes, and quality assurance.

26. Data Sharing Restrictions

Learnatic Academy highly values the privacy and confidentiality of student information.

The Academy:

• Does not sell student information;
• Does not rent personal data to third parties;
• Does not engage in data brokerage activities;
• Does not commercially exploit user information; and
• Does not disclose information for unrelated marketing purposes.

Student information is shared only where reasonably necessary for educational, operational, accreditation, legal, or verification purposes.

Access to personal information is restricted to authorized personnel and approved entities with legitimate responsibilities.

Learnatic Academy remains committed to maintaining responsible and ethical data practices.

27. Legal Compliance and Regulatory Requirements

Learnatic Academy may disclose certain information where required to comply with applicable laws, regulations, court orders, governmental requests, or lawful obligations.

Information may also be disclosed where reasonably necessary to:

• Protect the rights and safety of students and staff;
• Prevent fraud or unlawful activities;
• Enforce institutional policies;
• Respond to legal proceedings;
• Protect the security and integrity of Academy systems; or
• Fulfill obligations imposed by regulatory or accreditation authorities.

Any disclosure shall be limited to the information reasonably required for the specific purpose and shall be carried out in accordance with applicable legal requirements.

28. Consent and Acceptance of Privacy Policy

By accessing Learnatic Academy’s website, creating an account, enrolling in a program, or using any services provided by the Academy, users acknowledge that they have read, understood, and accepted this Privacy Policy.

Users consent to the collection, processing, storage, and use of information in accordance with the provisions described herein.

If a user does not agree with any part of this Privacy Policy, the user should discontinue the use of Learnatic Academy’s services.

Continued use of the Academy’s website, Student Portal, learning systems, and related services shall constitute ongoing acceptance of this Privacy Policy and any future updates made in accordance with the Academy’s policies.

This Privacy Policy forms an integral part of Learnatic Academy’s overall legal framework and should be read together with the Academy’s Terms and Conditions and other applicable institutional policies.

29. Severability and Policy Validity

If any provision, clause, or section of this Privacy Policy is found to be invalid, unenforceable, or inconsistent with applicable laws by a competent authority, such determination shall not affect the validity, enforceability, or effectiveness of the remaining provisions of this Privacy Policy.

Any invalid or unenforceable provision shall, to the maximum extent possible, be interpreted in a manner consistent with the original intent of Learnatic Academy while preserving the integrity and purpose of this Privacy Policy.

The remaining sections and provisions shall continue to remain fully valid and enforceable.

Learnatic Academy reserves the right to maintain and enforce all lawful provisions contained within this Privacy Policy to protect the interests of the Academy, its students, and its educational community.

30. Contact Information

Students, applicants, parents, and other stakeholders may contact Learnatic Academy regarding privacy-related inquiries, requests, corrections, concerns, or complaints through the Academy’s official communication channels.

Official Email Address:

info@learnatic.academy

Official Contact Number:

+92 327 5269886

Learnatic Academy is committed to addressing privacy concerns in a professional and timely manner.